Back Office for Freight Payments
Freight bill audit, EDI 210/310 processing, GL coding and carrier payment management — run by a dedicated team inside your own systems.
Freight payment processing support
Every invoice checked before the money leaves.
Freight invoices arrive in every format and from every direction — EDI feeds, carrier portals, PDFs, scans. Each one has to be matched to a shipment, checked against a contracted rate, coded to the right account, and either approved or disputed. At volume, that is where overpayment quietly happens.
Infinity IPS runs that cycle for freight payment companies, 3PLs, forwarders and trucking operations — as a dedicated team working inside your existing systems. We have supported logistics back office operations since 1998.
Built for payment volume
The detail that gets missed at scale.
Freight payment is a high-volume, rules-based process. It rewards a team that knows the formats and the failure modes.
- EDI 210, 310, 110 and 410 freight bill processing
- GL coding and cost allocation by business unit or location
- TL, LTL, ocean, air and rail contract rate verification
- Accessorial validation — detention, demurrage, lumper, layover
- Duplicate invoice detection before payment release
- Posting into QuickBooks, NetSuite and major ERP systems
Accounts payable
From invoice receipt to payment confirmation.
We validate every freight invoice against contracted rates, accessorial schedules and shipment records before approval, then manage the settlement cycle through to remittance. Part of our freight accounts payable outsourcing.
Bill validation & audit
Checked against the contract before anything is approved.
- TL, LTL, ocean and air contract rate verification
- Accessorial validation — detention, lumper, layover
- Duplicate invoice detection and flagging
- EDI 210 / 310 / 110 / 410 freight bill processing
- GL coding and cost allocation by business unit
Carrier payment management
Settlements on schedule, with a clean audit trail.
- Payment scheduling and batch processing
- Remittance advice preparation and delivery
- Reconciliation against carrier statements
- Early payment discount capture
Dispute resolution
Raised, evidenced, and followed through to credit.
- Carrier dispute correspondence handled end to end
- Rate proof and shipment-level evidence compiled
- Credit note processing and tracking
- Claims filing for damaged shipments
Accounts receivable
Billed accurately. Matched precisely.
Customer invoices prepared with validated charges and full documentation, then reconciled line by line as payments arrive — short-pays and over-pays identified rather than absorbed. Part of our freight receivable management.
Invoice creation
Full charge breakdown, checked before it goes out.
- Freight invoice generation with itemised charges
- Accessorial billing — fuel surcharge, detention, layover
- Customer-specific billing format compliance
- Pre-submission accuracy validation
Payment reconciliation
Matched against invoices, load IDs and remittance notes.
- Invoice-to-payment matching
- Short-pay and over-pay identification
- Unallocated amount investigation
- ERP and TMS ledger update support
Collections
A structured cycle, with documentation attached.
- Structured payment reminder sequences
- Dispute documentation and proof submission
- Aging report management and escalation
- DSO tracking and reporting
Operations support
The coordination around the payment cycle.
Payment accuracy depends on the documentation being there. Our logistics back office team keeps it moving.
- BOL, POD and supporting document retrieval
- Shipment verification against invoice detail
- Carrier communication and confirmation tracking
- Exception handling and escalation to your ops team
- Load scheduling and dispatch coordination support
Also available
Four more functions, on the same model.
Each runs as a dedicated team inside your systems.
Freight Data Analytics
Lane cost benchmarking, accessorial trend analysis, carrier scorecards and fuel surcharge reporting from your own payment data.
Freight analyticsAPI / BOT / Automation
Integrations and bots that pull invoices from carrier portals and post coded data straight into your TMS or ERP.
Automation servicesLead Generation
Verified prospect databases, decision-maker research and outreach support for freight payment sales teams.
Lead generationCyber Security
Access control, encryption and monitoring for rate contracts, invoices and customer financial records.
Cyber securityPlatform expertise
TMS, ERP and accounting — we already work in yours.
No migration, no learning curve on your time, and no change to how your carriers are settled.
Common questions
Freight payment outsourcing, answered.
What is freight payment processing?
The cycle of receiving carrier invoices, validating them against contracted rates and shipment records, resolving discrepancies, and releasing payment. Done properly it prevents overbilling and duplicate payment while keeping carrier settlements on schedule.
Which EDI formats do you process?
EDI 210 freight invoices, 310 ocean freight invoices, 110 air freight invoices and 410 rail invoices — alongside PDF, scanned and portal-downloaded formats. Invoices are coded and posted into your ERP or TMS.
Do you handle GL coding and cost allocation?
Yes. We code freight invoices to your chart of accounts and allocate cost by business unit, location or cost centre according to your own rules, so freight spend lands correctly in your ledger without a manual step.
What types of freight invoices do you process?
Truckload, less-than-truckload, ocean, air, rail, courier and multimodal — domestic and international. Accessorial charges including detention, demurrage, lumper and layover are validated against the agreed schedule.
How do you handle carrier disputes?
We compile the rate proof and shipment-level evidence, raise the discrepancy with the carrier, and track it through to credit note or resolution. You keep visibility of every open dispute while we handle the correspondence.
Do you work inside our existing systems?
Yes. Our teams work daily in CargoWise, Magaya, Descartes, MercuryGate, SAP TM, Oracle TMS, Blue Yonder, CargoSmart, Freightos and Kinaxis, and post to QuickBooks and NetSuite. There is no migration and no change for your carriers.
Payment errors, delayed settlements, rising invoice volume?
Tell us where your payment cycle is under pressure and we will tell you honestly whether we are the right fit — including if we are not.