Back Office for Trucking Companies
Driver settlements, freight billing and collections, IFTA reporting and DOT compliance files — run by a dedicated team inside your own TMS.
Trucking back office outsourcing
The work that has to happen after the truck rolls.
Settlements have to go out on time or drivers leave. Invoices have to go out fast or cash gets tight. IFTA is due every quarter whether or not anyone has reconciled the fuel receipts. And the compliance file has to be current on the day an auditor asks, not the week after.
Infinity IPS runs that administration for trucking companies — as a dedicated team working inside your existing TMS, so your drivers and customers see no change. We have supported logistics back office operations since 1998.
Why carriers work with us
Deadlines that do not move.
Trucking administration runs on fixed cycles — settlement day, invoice day, the IFTA quarter. A dedicated team means they get met.
- Driver settlements on per-mile, percentage or flat-rate models
- Escrow, advance, fuel and insurance deduction handling
- Freight billing with BOL and POD attached, same day
- IFTA jurisdictional mileage and fuel reconciliation
- DOT and FMCSA driver qualification file maintenance
- Detention, layover and TONU billing that usually gets missed
Driver settlements & payroll
Paid right, paid on time.
Settlement errors cost you drivers, and drivers are the hardest thing to replace. We calculate, check and issue settlements on your schedule, with every deduction itemised and every accessorial captured.
Settlement processing
Whatever pay model you run, calculated correctly.
- Per-mile, percentage and flat-rate calculation
- Company driver and owner-operator handling
- Detention, layover and stop-off pay
- Settlement statement preparation and distribution
- Query handling and correction processing
Deductions & escrow
Tracked across periods, reconciled properly.
- Escrow account tracking and release
- Advance and fuel card deduction
- Insurance, permit and equipment lease deductions
- Multi-state payroll tax coordination
Compliance records
Current on the day someone asks.
- Driver qualification file maintenance
- Medical certificate and licence expiry tracking
- HOS log auditing against ELD data
- Drug and alcohol testing record upkeep
- IFTA quarterly return preparation
Billing & cash flow
Invoiced same day. Collected on a cycle.
Cash conversion is the constraint in trucking. Invoices that wait on a missing POD, accessorials nobody documented, and broker short-pays that go unchallenged all lengthen the cycle. Part of our receivable management and accounts payable services.
Freight billing
Out the door with the paperwork attached.
- Rate confirmation to invoice matching
- BOL and POD retrieval and attachment
- Detention, layover and TONU accessorial billing
- Fuel surcharge calculation and application
- Broker and shipper portal submission
Collections & factoring
Aging kept short, short-pays challenged.
- Structured 30/60/90-day follow-up
- Broker short-pay identification and dispute
- Factoring submission and reconciliation support
- Aging reports and DSO tracking
Payables & costs
Your own spend, checked before it goes out.
- Fuel, maintenance and vendor invoice processing
- Equipment lease and permit payment tracking
- Purchased-transportation invoice audit
- Cost-per-mile reporting by unit and lane
Also available
Four more functions, on the same model.
Each runs as a dedicated team inside your systems.
Dispatch & Operations Support
Load coordination, check calls and status updates, document retrieval, and exception escalation to your own dispatch team.
Operations supportFreight Data Analytics
Cost per mile by unit and lane, deadhead and empty-mile analysis, driver turnover reporting and lane profitability.
Freight analyticsAPI / BOT / Automation
Integrations between your TMS, ELD, fuel card and broker portals that remove manual re-keying and status checking.
Automation servicesLead Generation
Verified shipper and broker prospect databases, decision-maker research and outreach support for carrier sales.
Lead generationPlatform expertise
TMS, ELD and accounting — we already work in yours.
Plus broker portals, load boards and fuel card systems. No migration, and no change for your drivers or customers.
Common questions
Trucking back office, answered.
What does a trucking back office cover?
Driver settlement processing, freight billing and collections, dispatch and load coordination support, BOL and POD management, IFTA fuel tax reporting, DOT compliance file maintenance, and carrier or broker invoice audit.
Can you process driver settlements?
Yes. We calculate settlements on per-mile, percentage or flat-rate models, apply escrow, advance, fuel and insurance deductions, handle accessorial pay for detention and layover, and produce settlement statements on your own schedule.
Do you handle IFTA reporting?
Yes. We compile jurisdictional mileage and fuel purchase data, reconcile it against ELD records and fuel card transactions, and prepare quarterly IFTA returns for your review and filing.
What DOT compliance work do you support?
Driver qualification file maintenance, medical certificate and licence expiry tracking, HOS log auditing against ELD data, drug and alcohol testing records, and vehicle maintenance file upkeep — prepared so an audit request can be answered quickly.
Do you chase detention and accessorial billing?
Yes. Detention, layover, TONU and other accessorials are frequently under-billed because nobody has time to document them. We capture them against the load record with supporting evidence and invoice accordingly.
Do you work inside our existing TMS?
Yes. Our teams work daily in major trucking TMS, ELD and accounting platforms, alongside broker and shipper portals and load boards. There is no migration and your drivers and customers see no change.
Settlements slipping, invoices sitting, or IFTA quarter looming?
Tell us where your trucking operation is under pressure and we will tell you honestly whether we are the right fit — including if we are not.